Privacy Policy
Effective Date: May 16, 2026 | Last Updated: May 16, 2026
GovernarcAI LLC ("GovernarcAI," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit governarcai.ai or engage with our services. Please read this policy carefully. If you disagree with its terms, please discontinue use of our site.
1. Information We Collect
Information You Provide Directly:
- Contact information submitted through our intake form: name, email address, phone number
- Information you provide describing your use case or project
- Files or attachments you voluntarily submit
- Communications you send us via email or other channels
Information Collected Automatically:
- Browser type and version
- Pages visited and time spent on pages
- Referring URL
- IP address (anonymized where possible)
- Device type and operating system
We do not use tracking cookies for advertising purposes. We do not sell your data to third parties.
2. Sensitive Data Policy
We explicitly request that you do NOT submit the following through any channel:
- Protected Health Information (PHI) or any HIPAA-covered data
- Personally identifiable information about your customers, employees, or third parties
- Financial account numbers, Social Security numbers, or government-issued identifiers
- Confidential, classified, or NDA-covered material from your employer or clients
- API keys, credentials, or proprietary source code
If you inadvertently submit sensitive data, contact us immediately at support@governarcai.com.
3. How We Use Your Information
- Evaluate and respond to your intake submission
- Communicate with you about your engagement or inquiry
- Deliver services you have engaged us to provide
- Improve our website and service quality
- Comply with legal obligations
- Protect the rights and safety of GovernarcAI and its clients
We do not use your information for automated decision-making that produces legal or similarly significant effects without human review.
4. How We Share Your Information
We do not sell, rent, or trade your personal information. We may share information in limited circumstances:
- Service Providers: Trusted third-party vendors who assist us in operating our website or delivering services, contractually required to protect your information.
- Legal Requirements: If required by law, court order, or government authority.
- Business Transfer: In the event of a merger, acquisition, or sale of GovernarcAI.
5. Data Retention
We retain personal information as long as necessary to fulfill the purposes in this policy, comply with legal obligations, or maintain ongoing business relationships. For closed engagements, we retain records for a minimum of seven (7) years.
You may request deletion by contacting support@governarcai.com.
6. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your information. No method of internet transmission is 100% secure. We cannot guarantee absolute security.
7. Your Rights
- Access: Request a copy of the personal information we hold about you
- Correction: Request correction of inaccurate or incomplete information
- Deletion: Request deletion, subject to legal retention requirements
- Objection: Object to certain uses of your information
- Portability: Request a machine-readable copy of your information
Contact support@governarcai.com. We will respond within thirty (30) days.
8. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy practices.
9. Children's Privacy
Our services are not directed to individuals under 18. We do not knowingly collect personal information from minors.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Your continued use of our website after changes constitutes acceptance of the updated policy.
11. Governing Law
This Privacy Policy is governed by the laws of the State of New Mexico.
12. Contact Us
GovernarcAI LLC
Email: support@governarcai.com
Website: governarcai.ai
GovernarcAI LLC | governarcai.ai | NM File No. 3220024